FAQ: Managing Whistleblowing Reports
Who can make a report?
Employees, managers, executives, members of the administrative and control bodies, business partners, consultants, suppliers and, in general, anyone who has or who has had a working or business relationship with the Company.
What things should be reported?
Any behavior which is in breach of the law or regulations, or measures established by a competent Authority, or corporate procedures or provisions, and any behavior that might cause damage, even if only to the Company’s image, which becomes known in the context of the Company’s activities. Reports must contain information useful for ascertaining the facts or events being reported, i.e. information that the whistleblower has reasonable grounds to believe is true at the time of making the report.
How can reports be sent?
The Company has made a dedicated platform available on the Internet at www.opto-e.com . The IT channel made available by the Company is able to guarantee, with immediate effect, the confidentiality of the identity of the person making the report and to subject the information received to specific and appropriate security measures.
Why should reports be sent?
Reports made in good faith and in the interests of the common good help the Company to promptly identify and to remedy illicit behavior or improper action that might damage the Company or a third party.
What guarantees does the Company assure the person making a report?
The confidentiality of the whistleblower’s identity is guaranteed, in full compliance with the law, and any form or retaliation or discrimination as a result of the report is strictly prohibited.
What does the Company do when it receives a report?
The recipient of the report (an external party) checks the contents of the report to ascertain the facts and to allow suitable and necessary measures to be adopted in order to prevent or sanction the irregular or illicit activity or activities identified.
Can reports be sent anonymously?
Yes. That said, if a whistleblower decides to make their identity known, the Company guarantees their complete confidentiality in accordance with the law when carrying out investigations. In addition, if the whistleblower provides their identity, the Company is able to inform them of the results of its investigations.